General Information for attendees

It is the sole responsibility of the attendee to take care of his/her visa requirements. The organizers will not directly contact embassies and consulates on behalf of visa applicants. The registration fee minus a handling fee of 60 EUR will be refunded after the conference if the visa was applied for in time (at the latest twelve weeks before the conference), and an official proof of the embassy confirming that a visa could not be granted is forwarded to the ISPAD 2025 Registration Department.

Refund requests will be processed only after the conference. They must be made in writing and sent at the latest to the ISPAD 2025 Registration Department by email by November 30, 2025. No refund requests will be processed after this date. Refunds will be credited only to the person/entity who/which paid the original registration.

What to apply for:

Application Types

Most foreign nationals need a temporary resident visa (TRV) or an Electronic Travel Authorization (eTA) to travel to Canada. For information about the TRV and eTA application processes, see: Visit Canada. To find out if you need a TRV or eTA to travel to Canada, see: Find out if you need a visa to travel to Canada

Important Information:

Special Event Codes

ISPAD 2025 is registered at the Immigration, Refugees and Citizenship Canada (IRCC). Events registered with IRCC are issued with a unique Special Event Code to help track and coordinate visa processing. Visa applicants must tag their applications with the ISPAD 2025 Special Event Code, which can be found in the letter of invitation you have received from K.I.T Group once you have completed and fully paid your registration.
TRV applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to demonstrate that they meet the requirements for a TRV. While a Special Event Code has been assigned to the event, it does not offer any advantage to the applicant in terms of a positive visa outcome. The applicant must meet all eligibility criteria to receive a visa.

Visa Processing Times

If you require a visa to travel to Canada, you must verify visa processing times for your region and apply for your visa accordingly. Please note that processing times for visa applications posted online are historical, meaning they’re measured based on how long it took to process 80% of applications in the past 6 – 8 weeks. As a result, processing times may be different than those posted online at the time of application submission. Participants are strongly encouraged to apply as early as possible ahead of their departure date in order to allow sufficient time for their application to be processed and if approved, subsequent visa issuance in their passport.
It is important for international invitees to be familiar with the TRV and eTA application processes. Understanding the different processes will contribute to ensuring that invitees to events in Canada have a smooth application experience.

How to apply:

Submit a TRV Application

Participants may be automatically directed to apply via the IRCC Portal. However, all participants applying for a visa to attend a registered event should apply for their visa via the IRCC Secure Network by clicking on this link: IRCC Secure Network.

Submit an eTA Application

If you need an eTA, apply on the official Government of Canada website.